Voice-to-Text Quoting On-Site
Describe a job into your phone on-site, and QuoteMate writes the description and generates the materials list — no typing needed.
Or try it on the web →Typing a job description on a phone with dirty hands, at the back of a ute, in 38°C heat is the slowest part of quoting. Most tradies put it off, get home tired, type it up later, and the quote goes out a day late. Voice-to-text lets you describe the job out loud on-site — '4 metre hardwood deck off the back of a single-storey weatherboard, two steps down to the lawn, stainless balustrade, customer wants Spotted Gum' — and QuoteMate turns the words into a structured job description plus a materials list with quantities, on the spot.
Why voice beats typing on-site
Spoken description is faster and more complete than typed. A tradie talking through a job out loud naturally walks the site and includes the dimensions, the access, the substrate, the customer's preferences — the bits that get skipped when typing because of the friction. The generated materials list reflects all of that. The customer sees a quote that captures the full scope, you spend less time on-site, and the quote goes out before you leave the driveway.
How it works in QuoteMate
Tap the microphone on the job description field, talk for as long as you want (no 30-second cut-off), and tap stop. The transcription happens on-device for short clips and in the cloud for longer ones, so the text appears within seconds. QuoteMate cleans it into a professional job description (no 'um's, no fillers) and feeds it into the materials list generator, which proposes materials with quantities you can confirm or adjust. The voice transcript is also saved to the job so you have an audit trail of exactly what the customer asked for.
When voice is the right tool
Voice wins for first-visit site quotes (you're walking the site, you don't want to type), for repeat customers (you know the job already, you just need to bash out the brief), and for complex scopes with lots of dimensions to capture. Voice is wrong for very short jobs (a one-tap-to-pay-an-invoice job doesn't need a transcript) and for fiddly numerical inputs (specific brand codes are easier typed than spoken). Most tradies who switch to voice for quoting find they shave 5–10 minutes off every site visit, mostly because they stop putting off the typing.
Frequently Asked Questions
Short clips transcribe on-device with no signal. Longer clips queue and transcribe when you're back online. The materials list generator does need a signal to fetch live supplier prices.
On a quiet site, transcription is around 95% accurate, including trade-specific terms (colorbond, treated pine, R2.5 batts, AS 3000). Noisy sites drop accuracy but the cleaned-up description usually fixes minor errors.
No. The raw transcript stays internal. The customer sees the cleaned-up job description on the quote PDF — professional tradie English, no 'um's or fillers.
Yes. Voice gives you a first draft. You can tap into the description and edit anything before generating the materials list or sending the quote.
Yes. Audio is processed under QuoteMate's privacy policy, not retained beyond the transcription, and never used for training third-party models.