QuoteMate vs Excel & Google Sheets
See why a spreadsheet quote leaks money on every job.
What is Excel & Google Sheets?
Many tradies still quote in Excel, Google Sheets, or Numbers. It works for the first 10 jobs, but it doesn't scale: prices go stale, GST gets miscalculated, the file lives on one laptop, and you can't take payment from a spreadsheet.
Pricing Comparison
QuoteMate: Free plan available. Pro at $29/month or $199/year (save 43%). Flat pricing — no per-user fees.
Excel & Google Sheets: Excel ~$9.95/month for Microsoft 365, Google Sheets free with a Google account.
Feature Comparison
| Feature | QuoteMate | Excel & Google Sheets |
|---|---|---|
| Branded PDF quotes | Manual setup | |
| AI material list generation | ||
| Live supplier pricing (auto-updates) | ||
| Reusable templates | Built in | Copy/paste a file |
| Quote-to-invoice conversion | One tap | Manual rewrite |
| Track sent / accepted / paid | ||
| GST & ABN handling | Automatic | Manual formulas |
| Online quote acceptance | ||
| Take card payment on-site | ||
| Xero integration | One-tap sync | Manual export |
| Works on phone on-site | Native app | Awkward on mobile |
The Bottom Line
A spreadsheet is fine until you realise your prices are six months stale, your last quote went out without GST, and your customer has nowhere to pay it. QuoteMate gives you all the flexibility of a spreadsheet (custom line items, your own labour rates, your own markup) but adds AI material generation, live supplier pricing, branded PDFs, online acceptance, payment links, and Xero sync. Tradies who switch from spreadsheets typically save 1–3 hours per quote and start charging GST correctly.
Try QuoteMate Free
Create your first professional quote in under 2 minutes. No credit card required.
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